Knowledge management system is a system that is used to manage an organization. It is useful in supporting creations and distributing the knowledge evenly. This knowledge management system is mainly related to IT field. This KM system helps a company to run in a successful path. Consider, in a company an engineer has more knowledge about a particular chemical so by using this KM system his knowledge is distributed evenly to all. Thus the company will get more profit.
Sometimes this knowledge management system is described as follows:
1. Text related: If any technology that permits to manage or distribute the documents like distributed database, web application, lotus notes then that can be described as Knowledge management system .
2. Classification or ontology related: This is not something new its similar to text related that is mentioned above, the only difference is it uses several terminology to summarize the text. The terminology includes organization, subject, Author and so on. These are related to XML and DAML.
3. In order to represent a domain problem they are using a latest technology called “AI-technology” . The special feature in this technology is that it makes use of customized depiction system.
4. Knowledge management system offers many useful features. The feature includes providing maps for the organization, it will provide the message flow that flows between two individuals or between 2 entities in the organization.
5. To develop a KM system it is essential to deploy the tools that are commonly needed. This is will give an organic approach for KM system.
Unique features of KM system
• Motivation / cause: Distributing and collaborating are the two main purpose of knowledge management system; this shows KM system different from other system.
• Framework: the major characteristic of KM system is that it treats knowledge as collected information, these information are rooted properly and designed in a right way in a context.
• Process: knowledge intensive projects are mainly supported in knowledge management system. The projects includes : structuring , visualization , construction , capturing , linking , transfer , identification , revision , maintenance . These are called knowledge life-cycle.
• Tools: This knowledge management system greatly supports the tools / instruments that are used.
This knowledge managing system can be related to various fields such as Open-Knowledge licenses, Open-Source Software, policies, Open-Standards and initiatives.
Advantages of KM system:
1. It provides distribution of precious organizational knowledge.
2. Knowledge can be modified if any employee leaves an organization, this helps to improve the intellectual chattels.
These are some of the benefits of KM system. By using the knowledge management in an organization that company can be functioned in the best way. But know everything clearly about the knowledge management system and then apply this in an organization.
This knowledge management system helps to develop a company and assist it for improvement.
